S/MIME and Disclaimer for MSEx & IIS

As businesses continue to rely on email for their commercial communication, various countries have implemented strict regulations to govern them. Germany, Ireland, and the UK are some of the countries that have enacted laws requiring companies to disclose essential information in their email signatures. Failure to comply with these regulations can lead to lawsuits, which is why it is crucial to adhere to them.

Even if your country has no similar regulation, it is still advisable to include an email disclaimer in every email as it can protect you from liabilities in a court of law. While it is possible to implement disclaimers and digital signatures on the client side, a better alternative is to use server-side tools like EA Disclaimer and S/MIME. With this setup, the server administrator sets the disclaimer and digital signature for each user, which provides more flexibility and control for the company.

Using tools with digital signing capabilities also helps avoid outgoing emails being moved to the spam folder of popular email services like Hotmail, Gmail, and Yahoo mail. Ultimately, implementing and complying with these email regulations is essential for any business that values operational efficiency, professionalism, and legal compliance.